Tips for Emailing job materials to an Employer

Tips for Emailing a Resume to an Employer

Follow the directions. The first rule of thumb when emailing a resume is to do exactly what the job listing says. If the listing asks you to send your resume in a particular format, or asks you to save your resume under a specific name, be sure to do so. Employers are less likely to consider job applications that do not follow submission instructions exactly.

Send it as an attachment.

Keep in mind that some employers do not accept attachments. In such cases, paste your resume into your email message as plain text. However, when there aren’t instructions, the easiest way to send your resume is as an attachment. That will preserve your resume content and format. Your cover letter can either be attached as well, or written in the body of an email message.

Choose a resume file format.

Be sure to read the job listing carefully for any directions on what format the employer would prefer for your resume. If there are no directions, submit the resume as either a Microsoft Word document (.doc or .docx) or as a PDF. These are the formats most commonly preferred by employers.

Name your attachment.

If you attach your resume to your email, remember that your employer can see the name of your document. Include your name in the title so that the employer will know, at a glance, who you are. For example, you could name your resume “First name Last name Resume.”

Keep it simple.

Whether you paste your resume into the body of the email message or send it as an attachment, keep the font and style simple. Use an easy-to-read font and remove any fancy formatting. Don’t use HTML. You don’t know what email client the employer is using, so simple is best because the employer may not see a formatted message the same way you do.

How to Send Your Cover Letter Via Email

When applying for a job via email, you can copy and paste your cover letter into the email message or write your cover letter directly in the body of an email message.

Tips for Emailing Job Materials

Use a professional email address. Make sure to use a professional email address that includes your name or part of your name. If you don’t have one yet, create a new professional email address with your first and last name, if possible.

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